Support the clinical team in administrative functions required to advance the clinical trials;
Assist with confidential correspondence, filing, bookkeeping, and clerical tasks;
Manage, coordinate/track agreements;
Coordinate on and off-site meetings, appointments, calendars and travel;
Greet visitors at the door and direct inbound calls appropriately;
Photocopy, collate and bind reports, proposals, and other sensitive and confidential documents;
Maintain various filing systems, such as HR, Accounts Payable, contracts and confidential disclosure agreements;
Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally;
Ensure the condition of the office and arrange for necessary maintenance & repairs;
Shipping responsibilities – preparing outbound shipments, arranging for mail and courier pick-ups;
Order office/kitchen supplies;
Make name tags and order business cards;
Organize Company / Team events;
Perform other administrative and clerical tasks as assigned.
Prior experience in a similar position required;
Excellent interpersonal and communication (both oral and written) skills;
Friendly, enthusiastic and proactive attitude;
Well-organized, motivated, and detail-oriented;
Ability to work with others in a team environment;
Computer software skills including Microsoft Office & Excel and other programs as required;
Ability to handle confidential and sensitive material with discretion;
Ability to work with frequent interruptions;
Experience working in a start up and/or in the medical device industry, a plus;
Experience working in an ISO 13485 environment, a plus;
Flexible and adaptable to take on additional tasks as required.
Qualified candidates may send a letter of interest and resumé to firstname.lastname@example.org by December 7, 2018. Please quote Administrative Manager Position in your e-mail subject box.
We thank all interested applicants. However, only those under consideration will be contacted. No Phone Calls, please.